Aim

The aim of stage two of UKRI’s open access fund is to enable research organisations to claim back costs that have facilitated immediate open access for monographs, book chapters, and edited collections that are required to acknowledge UKRI funding.

Scope

At stage two, we are looking for:

• confirmation that the publication is available immediately open access with a Creative Commons licence
• financial information associated with open access publication

Funding available

Further information on open access funding is available at Open access funding and reporting. This includes information on maximum funding limits.

We are running this funding opportunity on the new UKRI Funding Service. You cannot apply on the Joint Electronic Submissions (Je-S) system.

The project lead is responsible for completing the application process on the Funding Service. The project lead will be based in the research office, library, or other department or team that is responsible for managing open access in the organisation.

To apply

Select ‘Start application’ near the beginning of this Funding finder page.

1. Confirm you are the project lead.
2. Sign in or create a Funding Service account. To create an account, select your organisation, verify your email address, and set a password. If your organisation is not listed, email support@funding-service.ukri.org
   Please allow at least 10 working days for your organisation to be added to the Funding Service.
3. Answer questions directly in the text boxes. You can save your answers and come back to complete them or work offline and return to copy and paste your answers. If we need you to upload a document, follow the upload instructions in the Funding Service. All questions and assessment criteria are listed in the How to apply section on this Funding finder page.
4. Allow enough time to check your application in ‘read-only’ view before sending to your research office.
5. Send the completed application to your research office for checking. They will return it to you if it needs editing.
6. Your research office will submit the completed and checked application to UKRI.

Watch our research office webinars about the new Funding Service.

For more guidance on the Funding Service, see:

• how applicants use the Funding Service
• how research offices use the Funding Service
• how reviewers use the Funding Service

Deadline

UKRI’s open access fund for longform publications will close on the published closing date due to system requirements and will reopen shortly afterwards. The latest information on payment periods and associated deadlines is available at Open access funding and reporting.

Make sure you are aware of and follow any internal institutional deadlines.

Following the submission of your application to the funding opportunity, your application cannot be changed, and applications will not be returned for amendment. If your application does not follow the guidance, it may be rejected.

Personal data

Processing personal data

UKRI will need to collect some personal information to manage your Funding Service account and the registration of your funding applications.

We will handle personal data in line with UK data protection legislation and manage it securely. For more information, including how to exercise your rights, read our privacy notice.

Publication of outcomes

UKRI will publish the outcomes of this funding opportunity at UKRI Gateway to Research.

If your application is successful, we will publish some personal information on the UKRI Gateway to Research.

Summary

Word limit: 50

Name title

Application name

Name title hint

Enter your organisation name, the month, and the year that you are submitting your application to UKRI.

Summary title

Summary

Summary hint

Provide the total number of publications that you are registering with UKRI

Guidance for writing a summary

For the application summary you should:

• provide the total number of publications that you are registering with UKRI, for example ‘one monograph; two book chapters’
• state if you are requesting costs for third party content, for example ‘We are requesting costs for third party content as part of this application’
• provide any additional information about a publication included in this application here, if needed

We may make this summary publicly available on external-facing websites, so please avoid including any sensitive information within this section.

Full guidance on how to complete a stage two application to this fund is available at Guidance for UKRI’s open access fund for long-form publications.

Core team

List the key members of your team and assign them roles from the following:

• project lead (PL)
• professional enabling staff

If the administrative contact for this application is not the project lead, please add this person as professional enabling staff. This will be the individual at your organisation who will manage the award (for example, librarian, research manager, or other).

Find out more about UKRI’s core team roles in funding applications.

Application questions

Publications

Word limit: 10,000

List the monographs, edited collections, and book chapters that your organisation is claiming funds for from UKRI by completing the stage two table of questions document.

To complete this section:

1. Download and complete the Stage 2 table of questions document.
2. Copy and paste the table into the text box in this section on the Funding Service.
3. Upload a single PDF containing the corresponding invoice(s) for all publications in this section of the application.
4. Mark this section complete.
5. Applications that use a different format to submit the application will not be considered.

Save invoices in a single PDF no larger than 8MB. The invoices should appear in the order in which the publications are included in the table.

For the file name, use the unique Funding Service number the system gives you when you create an application, followed by  ‘your organisation name_invoices’

Unless specifically requested, please do not include any sensitive personal data within the attachment.

Assessment process

We will assess your application using the following process.

Verify the publication is available open access

We will check if the publication(s) that you have included in your application is (are) available open access.

Financial checks

We will check if the funds that you have requested are permissible costs for this fund and if these align with the invoices, receipts, or other appropriate financial evidence that you have provided.

Get help with your application

If you have a question and the answers aren’t provided on this page

IMPORTANT NOTE: The helpdesk is committed to helping users of the UKRI Funding Service as effectively and as quickly as possible. In order to manage cases at peak volume times, the helpdesk will triage and prioritise those queries with an imminent funding opportunity deadline or a technical issue. Enquiries raised where information is available on the Funding Finder opportunity page and should be understood early in the application process (for example, regarding eligibility or content/remit of a funding opportunity) will not constitute a priority case and will be addressed as soon as possible.

Contact Details

For help and advice on costings and writing your proposal please contact your research office in the first instance, allowing sufficient time for your organisation’s submission process.

For questions related to this specific funding opportunity please contact openresearch@ukri.org

Any queries regarding the system or the submission of applications through the Funding Service should be directed to the helpdesk.

Email: support@funding-service.ukri.org

Phone: 01793 547490

Our phone lines are open:

• Monday to Thursday 8:30am to 5:00pm
• Friday 8:30am to 4:30pm

To help us process queries quicker, we request that users highlight the council and opportunity name in the subject title of their email query, include the application reference number, and refrain from contacting more than one mailbox at a time.

Find out more information on submitting an application

Sensitive information

If you or a core team member need to tell us something you wish to remain confidential, email the Funding Service helpdesk on support@funding-service.ukri.org

Include in the subject line: [the funding opportunity title; sensitive information; your Funding Service application number].

Typical examples of confidential information include:

• individual is unavailable until a certain date (for example due to parental leave)
• declaration of interest
• additional information about eligibility to apply that would not be appropriately shared in the ‘Applicant and team capability’ section
• conflict of interest for UKRI to consider in reviewer or panel participant selection
• the application is an invited resubmission

For information about how UKRI handles personal data, read UKRI’s privacy notice.

Background

UKRI’s open access policy applies to monographs, book chapters, and edited collections that are required to acknowledge UKRI funding.

UKRI is providing a dedicated fund to support its policy aims. This opportunity is for stage two of UKRI’s dedicated fund.

Webinar for potential applicants

We will hold a webinar on 17 January 2024. This will provide more information about the funding opportunity and a chance to ask questions.